Prineville, Oregon
Office Assistant Job Opening in Prineville, Oregon - About Crook County Parks and Recreation District (CCPRD)
CCPRD is a special district governed by an elected Board of Directors and supported through a property tax levy, grants and other local and state funds. CCPRD owns and/or manages thirteen parks, a skating rink, the community pool and two campgrounds. We offer diverse recreation programs and classes for all ages and provide facilities for this purpose.
Position Description
The Office Assistant will work closely with the Business Manager. Provide support services and adherence to proper accounting and reporting procedures; prepare deposits; create reports; customer service, ordering, prepare outgoing correspondence and maintain office files.
Supervision
The Office Assistant reports directly to the Business Manager.
General Job Duties
Customer point of contact by phone and in-person; answer telephone; replay important instructions and messages
Perform general office duties such as; type letters, invoices and forms. Maintain office equipment (copier, fax, etc.). Order supplies for the district, sort mail, filing, etc.
Prepare various department deposits and reports
Maintains adequate supply of office materials
Completes yearly inventory of all office property
Maintain a clean safe working environment
Attend safety meetings; follow safety rules and procedures as outline in the policy manual
Assists when needed in preparation of seasonal recreation guide, class posters, etc.
Completes recreation program data entry (?ActiveNet?), class registrations, reports, class rosters, student records, and customer accounts
Complete park usage reservations, pool and skate rink party reservation and metal detector permits
Work extended hours (weekends or nights) when requested due to recreation activities and special events
Properly maintains Public Records
Responsible for being familiar with and following the District policies and procedures
Performs other job related duties as assigned
Assist/backup the RV Park when necessary, make RV Park reservations
Attend board meetings (2 per month, after hours) to take minutes and transcribe
Capacity Building
Assist the Business Manager, Recreation Coordinator and RV Park with tasks
Meeting Responsibilities
Attend training workshops as required
Attend board meetings
Minimum Qualifications
2 years of job related experience
Excellent customer service skills
Knowledge of Excel, Word, Publisher, Email, Square, Internet
Basic English and Math skills
Basic accounting skills
Ability to decipher reports and translate accordingly
Ability to multi-task
Ability to work in busy atmosphere at times
Ability to handle difficult or upset customers
Other Essential Knowledge, Skills and Abilities
Excellent organizational and prioritization skills
Strong verbal and written English communication skills (reading, writing, listening)
Strong inter-personal, and critical thinking skills
Ability to interpret and implement District policies and procedures
Commitment to cultivate a welcoming environment with a positive attitude
Ability to sit for long periods of time and to lift 20lbs
Taking meeting minutes and transcribing
Job Conditions
Work is performed primarily in an indoor environment. Regular work hours will be 10am to 5pm, Monday through Friday but can vary depending on time of year and to cover coworkers absences. Periodic travel to meetings, events and trainings is required. Some evening and weekends are required. Meetings and events may occasionally require overnight stays of more than two consecutive nights. The District maintains its status as an at-will employer. The District requires satisfactory results for certification verification as appropriate. Investigation of criminal background and employment history will be conducted. Valid Oregon driver?s license with a good driving record are required. If an offer of employment is made it will be contingent upon review and acceptance of the policies and procedures contained in the CCPRD policy manual.
Compensation
This is an hourly position and is subject to overtime requirements. The starting pay is $11.67/hour. Employee wages are paid once a month.
Benefits
The District offers health, dental and vision insurance for employee only; medical deductible reimbursement; life insurance; paid vacation; paid sick leave; paid holidays; direct deposit; uniform allowance; opportunities for professional development and training. New employees are in an introductory period for first six months of employment.
Application Deadline
All hard copy and online application materials must be received by 5pm on Tuesday, August 15, 2017. Submit all application materials requested, incomplete or late applications will not be considered. Faxes will not be accepted.
How to Apply
Submit all application materials below in hardcopy or electronic form:
CCPRD job application form found at or obtain a paper copy at our office. (Existing employees do not need to fill out an application).
Cover letter describing your qualifications for and interest in the position. Include a detailed narrative of your experience related to the job description, how you personally connect with CCPRD?s mission statement and the techniques you would use to be successful in this job.
Resume (with your email address and phone number in the heading).
Three professional references, at least one of which is a past supervisor.
Electronic submissions:
For electronic submissions contact our office. Please do not include attachments in the body of your email, attach them separately as PDF files.
Mail hard copy materials to:
Crook County Parks and Recreation District
Attn: Human Resources
296 S. Main St
Prineville, OR 97754
Finalists will be contacted for an interview. We will notify all qualified applicants when a decision has been made. Thank you for your interest in this position and for taking your valuable time to apply for a job with Crook County Parks and Recreation District.
Equal Employment Opportunity
Crook County Parks and Recreation District is an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, age, nationality, disability, veteran status or any other classification protected by law.
Job Type: Part-time
Salary: $11.67 /hour
Required experience:
office: 2 years
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