Ames, Iowa
Administrative and HR Assistant Job Opening in Ames, Iowa - The Administrative and Human Resource Assistant position will provide key contributions to the Sales, Accounting, Customer Support and Human Resource processes of PigCHAMP, Inc., as well as a perform a variety of General Administration tasks for the company.
The Administrative and Human Resource Assistant will provide professional quality customer service, internal and external, in a way that reflects PigCHAMP?s commitment to integrity, work ethic, and its position as a leader in the information technology industry.
Essential Functions
Contact customers prior to annual license renewal to ensure proper invoicing
Record customer receivables in accounting software, prepare deposit slips, record and communicate according to company policy
Process invoicing in a timely and high-quality manner
Provide licenses to customers for PigCHAMP software
Distribution of software, forms, and all other documents via postal mail, FedEx or other chosen method
Keep customer information current in financial and software tools
Prepare periodic sales reports
Help to respond to PigCHAMP?s customer service requests, inquires and complaints via phone
Keep filing up-to-date
Coordinate and secure travel arrangement (lodging & car rental) for PigCHAMP employees
Help with printing/binding of product marketing materials as needed
Process credit card payments
Review AR monthly list for outstanding receivables
Serve as office receptionist and main-line phone contact
Maintain office vendors and relationships
Keep current inventory of office supplies, Forms and hardware products
Create POs for inventory orders as needed
Assist Director of Administration with additional administration duties as requested
Assist with HR related functions and social committee as needed.
Qualifications:
Education: Degree in finance, accounting or administration preferred
Experience: 2+ years
Skills:
History of providing quality customer service
Good knowledge of accounting functions
Must possess an upbeat positive attitude
Ability to work well in a team environment
Excellent interpersonal and phone skills.
Must be organized and be able to prioritize
Excellent attention to detail
Ability to maintain confidentiality for human resource support
Job Type: Full-time
Salary: $32,000.00 to $35,000.00 /year
Job Location:
Ames, IA 50010
Required education:
Associate
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