Cincinnati, Ohio
Accounting & Front Office Assistant Job Opening in Cincinnati, Ohio - SUMMARY
The Accounting & Front Office Assistant is responsible for professionally screening incoming phone calls of varying priority for all Company staff and professionally and energetically greeting and routing visitors. The Assistant role includes obtaining revenue and paying invoices by verifying and completing payable and receivable transactions, as well as, performing routine accounting activities and assists the Controller with basic accounting functions as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties and responsibilities of the Accounting & Front Office Assistant include the following. Other duties may be assigned.
Answers a multiple line telephone system from 7:30 AM to 4:30 PM and directs callers to the appropriate associates, advises callers of associate availability and transfers calls to voice mail as necessary.
Provides callers with information such as company address, directions, fax numbers, and other related company information.
Greets and directs company visitors at the reception desk.
Prepares work to be accomplished by gathering and sorting documents and related information.
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.
Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
Maintains accounting ledgers by posting account transactions.
Verifies accounts by reconciling statements and transactions.
Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
Maintains financial security by following internal accounting controls.
Secures financial information by completing data base backups.
Maintains financial historical records by filing accounting documents.
General office support; mail sorting and distribution, general filing, supply ordering.
Job Type: Full-time
Salary: $32,000.00 /year
Job Location:
Cincinnati, OH
Required education:
High school or equivalent
Required experience:
Accounting: 5 years
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