Annapolis, Maryland
Controller Job Opening in Annapolis, Maryland - Position: Controller
Purpose of the Position: Administer all financial activities of the hotel: implement and monitor effective controls and procedures,prepare accurate and prompt reposts and analyses, and provide advice and input on financial decisions impacting the hotel.
Essential Job Functions:
1. Know all emergency procedures (fire, severe weather, bomb threats, guest accidents/illness, etc.).
2. Establish standards; supervise, evaluate and review staff performance in accordance with Corporate Human Resource guidelines.
3. Ensure proper controls are in place and monitored.
4. Provide analysis and support to all unit management staff as directed by the General Manager.
5. Ensure that the various areas under the responsibility of the Controller are operating effectively and efficiently.
6. Ensure that the needed controls are in place to maximize profits or minimize losses by retaining revenues, reducing expenses and safeguarding hotel assets.
7. Ensure that corporate policies and procedures are in place and operating effectively.
8. Ensure that deviations of hotel policies and procedures which come to attention are reported to the General Manager and Corporate Office.
9. Ensure that non-compliance with legal requirements and contractual obligations, including obligations under a management agreement, is reported to the General Manager and Corporate Office.
10. Ensure that financial reports are prepared accurately and timely.
11. Ensure that efficient and accurate budget preparation, with the full involvement of department heads, is obtained.
12. Ensure that the financial impact of all business decisions is properly addressed wherever applicable.
13. Participate in the following: (a) Monthly department meetings with the Accounting Department (b) Property M.O.D. Program (c) Weekly staff meetings
14. Interview and hire new personnel when needed.
15. Review and approve all Accounting hires, job transfers, reviews, warning notices, counseling sessions and termination records.
16. Evaluate staff performance on a 120 day and annual basis.
17. Provide disciplinary action when, and if, necessary.
18. Keep ?open communication? between subordinates, peers, and employees.
19. Conduct self to reflect the high standards of professionalism within the organization and hotel.
20. Learn, understand and refer to the management company?s Standard Operating Procedures.
21. Accurately prepare daily Kronos Reports. Review daily payrolls and correct problems. Enter approved adjustments. Promptly inform supervisor of payroll problems. Print and distribute exception reports and daily hours.
22. Review and accurately process all PAF?s for payroll.
23. Complete payroll preparation including new hires, position changes, wage changes and terminations.
24. Complete bi-weekly overtime report and tip allocation report at the end of each payroll period.
25. Distribute bi-weekly payroll checks to department heads. Promptly and courteously assist managers with payroll questions.
26. Submit daily credit card batches for payment.
27. Process all miscellaneous deductions, and pay appropriate parties regarding garnishments and advances on a timely basis.
28. Prepare and distribute the time cards for each new pay period.
29. Accurately handle ?void/manual? paychecks when needed.
30. Gather night audit daily pack to verify completeness of information necessary to produce PC/ACCPAC generated daily reports and maintain necessary documentation.
31. Record and verify correctness of data or daily report input forms to ensure accuracy of information for initial input into the system.
32. Verify accuracy of night audit input forms to reduce processing time and maximize daily report efficiency.
33. Produce accurate and complete daily reports for departmental distribution; daily reports and payroll reports should be available by 1:00 p.m. in order for department heads to review.
34. Write G/L account number on adjustments and miscellaneous vouchers; give adjustment vouchers, miscellaneous vouchers, pay outs and daily G/L transaction lists to Controller daily to verify G/L entries.
35. Maintain ABC form on a daily basis to track ABC information and adhere to State reporting requirements (if applicable).
36. Maintain daily listing of sales, hours and charge tips in order for the F&B outlets to maintain reporting requirements for TEFRA on all directly tipped F&B associates; provide allocation information.
37. Maintain filing of daily paperwork and daily reports to allow for organized system and aid in future research needs.
38. Distribute MTD Rooms Analysis and MTD Banquet Sales Analysis reports weekly to make department heads aware of revenues for corresponding market segments.
39. Perform miscellaneous tasks as assigned to assist in overall cooperation of office staff in obtaining desired goals.
40. Accurately conduct Food and Beverage inventories as required.
Marginal Functions:
1. Perform other duties as may be required by the General Manager or Corporate Accounting Department.
Job, Knowledge, Skills and other Requirements:
1. Able to communicate accurately and effectively in verbal and written form with guests and associates so as to respond accurately and completely to people to give directions, instructions,information, answer questions and provide service as required.
2. Have at least 2 years experience in hotel accounting.
3. Accurately and efficiently use a ten-key calculator and a computer keyboard.
4. Possess good math skills in order to accurately produce required reports.
5. Sit for extended periods of time.
Job Type: Full-time
Salary: $41,400.00 /year
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