Washington, District of columbia
Finance Coordinator Job Opening in Washington, District of columbia - BASIC SUMMARY:
This position provides assistance to the Finance department. This position includes a wide variety of responsibilities including timesheet administration, vendor record maintenance, contracts database administration, and record retention.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Payroll/Timesheet Processing
- Act as point of contact for all employee timesheet and timesheet system related questions
- Send reminders to staff to complete bi-weekly timesheets
- Collect timesheets for bi-weekly payroll processing
- Follow up on missing / incomplete timesheets
- Reject/ re-route incomplete timesheets
- Review completed timesheets for overtime hours worked by non-exempt employees
- Run timesheet system reports as required for bi-weekly payroll
- Run timesheet system export process to export hours to payroll system
- Establish payroll registrations (for SIT/ SUTA) in states as necessary
- Administer metro/parking benefits as employees enroll/ dis-enroll in the programs
Accounts Payable
- Set up new vendors in accounting system based upon w-9?s received
- Set up ACH vendor records in accounting system for vendors/employees paid via ACH
- Send weekly notification to staff notifying them of checks/ACH?s issued by Accounts Payable
General Ledger
- Scan all posted JE?s and maintain scanned images on network for easy access by Accounting staff
- Record check as ?cleared? in the accounting system based upon daily banking data
- Distribute monthly general ledger budget vs. actual reports to staff
- Distribute annual budget reports to staff
Contracts Database Administration:
-Review contracts database for all contract related payment requests received by Accounts Payable to ensure sufficient contract value remains on related contract
-Record all contract related payments in contracts database after being processed by Accounts Payable
Record Retention
-Maintain Finance and Facilities departments offsite storage records
-Retrieve records from offsite storage as needed
-Transfer records to offsite based upon annual schedule
Facilities Support
-Provide back up support for Front desk receptionist as needed
-Provide back up support for mailroom processes (in absence of mail room staff)
-Code facility related invoices according to budget and obtain approvals for payment
-Coordinate directly with vendors to establish ACH payments
-Work with Facilities Director to establish and maintain filing system and record retention schedule for facility documents
QUALIFICATIONS:
Education: Bachelor?s degree (B.A./B.S.) or equivalent in related discipline preferred
Experience: 1+ years of administrative experience
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
Other: **
Strong attention to detail
Strong organizational skills
Excellent verbal and written communications skills
Some familiarity with non-profit accounting, and state solicitation registrations is highly desirable
Ability to exercise sound judgment with attention to details and ability to quickly learn new skills
Ability to work well under pressure and tight deadlines while balancing competing assignments
Ability to work collaboratively as a member of a customer service-minded department in serving the needs of a dynamic and growing organization
Must be able to handle sensitive and confidential matters with discretion
Ability to work professionally with people at all levels of the organization
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. WORK ENVIRONMENT:
*
General office working conditions, the noise level in the work environment is usually quiet.
*
How To Apply
Interested applicants please reference the Finance Coordinator position in your subject line and submit a letter of interest, along with your resume and salary history:
It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, religion, national origin, sex, age, disability, or any other characteristic protected by law, in all personnel actions.
Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures. We strive toward a collective goal of including all people in the conservation of our Nation?s wildlife and wild places.
COMMENTS:
All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
This position is subject to a background screening.
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Administrative Support: 1 year
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