Providence, Rhode island
Business Manager Job Opening in Providence, Rhode island - DESCRIPTION:
College Unbound (CU) is a state approved college whose mission is to reinvent higher education for underrepresented retuning adult learners. Through rigorous and engaged scholarship, College Unbound integrates the students? own purposes for learning with the needs of their workplaces and communities, improving the lives of the students and the lives of those they touch. As a degree completion college, College Unbound provides access, support through completion, and career placement, ensuring that students get in, stay in, and move forward.
BASIC FUNCTION:
Provide technical accounting and procedural support to the vice president in all aspects of the school?s budget, business office management, general ledger, and grant management in addition to financial and state reporting. Perform professional accounting work of a relatively complex nature. Apply principles of accounting to analyze financial information and prepare monthly financial reports and annual financial statements by compiling information, preparing profit and loss statements, and utilizing appropriate accounting control procedures. Act in the capacity of an accounts payable manager to preaudit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee advancements, employee travel vouchers and employee reimbursement requests in order to determine their accuracy and compliance with state and federal law, policies, procedures, and propriety prior to payment;
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide technical and professional accounting and procedural support to the vice president in the execution of control functions, systematic recording of financial activity, and reporting of such activity, with specific emphasis on the completion of the annual financial statements and related audits.
Provide technical and professional accounting and procedural support to the vice president in the execution of a systematic review and approval of cash transactions and the management of cash balances.
Manage and maintain general ledger and resolve any discrepancies. Perform journal entries, adjusting entries, closing entries, and reversing entries as needed.
Supervise the input and handling of financial data and review for accuracy and conformity with generally accepted accounting principles (GAAP) financial accounting standards board (FASB) fund accounting.
Monitor and reconcile complex bank accounts weekly. Transfer funds as needed.
Reconcile payroll and accounts receivable/payable system with general ledger. Conduct periodic reviews of the general ledger system and financial data generated by payroll and accounts receivable/payable staff to ensure conformity and compliance with generally accepted accounting principles (GAAP) financial accounting standards board (FASB) fund accounting.
Oversee the management of grants. Monitor financial compliance with applicable regulations. Develop grant budgets with program directors. Prepare, coordinate and file grant reports and fund requests.
Recommend and implement accounting methods and policies to ensure conformity with generally accepted accounting principles.
Establish, maintain, and coordinate the implementation of accounting control procedures. Recommend and implement changes in internal control and operating systems. Recommend areas to be considered for internal audit, prepare audit programs and conduct internal audits.
Coordinate annual A-133 audit; oversees the selection process for new auditors; prepare work papers, schedules and other information for auditors and assist independent auditors, as needed.
Process or assist staff with complex purchase orders, vouchering invoices, and various expense forms.
Preaudit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee travel vouchers and employee reimbursement requests in order to determine their accuracy and compliance with state and federal laws, policies, procedures, and propriety prior to payment;
Preaudit and/or post financial information to a financial accounting system, after first determining the accuracy and appropriateness of data;
Ensure that accurate coding is utilized on all types of expenditures, entries, and postings per CU?s Chart of Accounts.
Operate computer hardware and software in order to process various payments through web-based and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
Review financial documents as to accuracy and appropriateness, as well as to prepare adjustment vouchers to correct documents, if necessary, prior to entering into the CU?s financial accounting system.
Prepare and process invoices to state, public and private agencies on miscellaneous account receivables, and to follow up with these to secure/insure payment;
Preaudit and/or postaudit various types of advances and/or reimbursements to CU employees. Collect, control, deposit and reconcile various cash receipts from CU employees, vendors and students.
Administer and monitor the CU?s purchasing card system. Maintain P-Card user templates and reporting hierarchy. Maintain users on P-Card system.
Prepare and update policies and procedures on the use of the purchasing card. Train departments in the use of the purchasing cards. Assist departments in preparing applications for use of the purchasing card.
Audit the purchasing card vendor?s monthly invoices and backup documentation submitted by a department or school for proper documentation, authorization and allow-ability with CU?s, State and Federal policies. Responsible for accounting and posting of all P-Card expenditures in the CU?s financial accounting system.
Responsible for continuously reviewing current cardholders, credit limits, allowable purchases. Act as the help desk for all purchasing card activity.
Consistently monitor the purchase card vendor?s website for fraudulent charges, and work with purchase card vendor to report and clear questionable or fraudulent charges on a timely basis.
OTHER DUTIES AND RESPONSIBILITIES:
Provide appropriate support and act as a backup to the payroll/benefits process as needed.
Provide appropriate support in the initiation, preparation and issuance of standard practices, policies and procedures related to all accounting and business matters.
Provide appropriate support to the vice president in the establishment and coordination of relationships with numerous audit functions.
Provide appropriate support in the operation of a business office with tasks including but not limited to filing, answering phones, mailing, copying, etc.
Represent the vice president at meetings and discussions in his/her absence.
Perform other duties as required.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers and word processing, database management and spreadsheet software.
ENVIRONMENTAL CONDITIONS:
The incumbent is not substantially exposed to adverse environmental conditions.
QUALIFICATIONS:
Bachelor's degree in accounting or related field with a minimum of five years of professional accounting experience, preferably in higher education; or any equivalent combination of acceptable education and experience providing the knowledge, abilities, and skills cited above; experience with fund accounting required; experience with processing account payable; CPA preferred; knowledge of Sage/Peachtree financial systems preferred; experience with personal computers and printers, and with word processing, spreadsheet and database management software; ability to communicate effectively verbally and in writing and to follow directions and established plans in the completion of assignments; excellent interpersonal skills and demonstrated ability to be a team player.
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Job Type: Part-time
Salary: $20,000.00 to $30,000.00 /year
Required education:
Bachelor's
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