Chicago, Illinois
Operations Manager Job Opening in Chicago, Illinois - Rapidly growing online financial services firm has an immediate and newly created opening for an Operations Manager who has the following required skills and experience:
Skills and Experience:
Able to operate at an executive level and to take full ownership of the responsibilities listed below after sufficient training
Able to work comfortably with MS Excel, MS Exchange on Outlook
Comfortable around technology and willing to learn to manage many aspects of a business
Has a growth mindset and attitude. Willing to take on a task and get the answers needed to accomplish it. This is a must!
Very proficient in written and spoken English. Must write well professionally when representing our business to our customers and partners
Willingness to work into running a significant portion of our business over the next few years; training provided
Must be living in Chicago and available to accept full time employment only. We will not relocate candidates.
Education:
A bachelor-level degree or higher in finance, business administration, personnel management, regulatory compliance, accounting or legal work
Responsibilities:
Compliance Oversight -
Monitor periodic review schedule and make sure that all regulatory compliance tasks are done in a timely manner
Ensure that all employee compliance training is up to date
Engage with outside consultants to complete annual Anti-Money Laundering Audit
Correspond with regulators whenever questions from the brokers or from the NFA arise
Complete periodic audits and reviews of all associated persons' activities and communications
Complete quarterly Cybersecurity Audit and security updates
Ensure that all compliance procedures are adhered to and followed closely
Personnel Oversight -
Work closely with the Managing Partner to identify resources needed and help recruit them
Complete monthly payroll online and obtain signed time cards
Ensure law notices to employees are up to date
Manage healthcare plan
Outsource Management -
Manage and schedule all outside consultants including IT services, compliance, payment systems, marketing, design and others
Verify consultants' work and ensure timely payment of invoices
Technology Management -
Procure equipment or software as needed by employees
Handle basic technology issues including contact with IT consultants or repairing simple issues in-house
Interface with online services when issues arise by starting trouble tickets and connecting with providers
Manage the Customer Relationship Management system (ZohoCRM) and make sure that customizations and features are handled by consultants when needed
Office Management -
Maintain communications with building managers
Purchase supplies as needed
Light Accounting -
Handle all billing and purchasing
Manage outside accountant
Job Type: Full-time
Salary: $52,000.00 to $62,000.00 /year
Job Location:
Chicago, IL 60603
Required education:
Bachelor's
Required experience:
operations: 3 years
Required language:
fluent English
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