Holland, Michigan
Administrative Assistant Job Opening in Holland, Michigan - Colliers International - West Michigan, a leading commercial real estate firm is seeking an Administrative Assistant for their Holland office. The Administrative Assistant will be responsible for organizing and coordinating property listing and closing functions and reports to the Director of Operations.
Responsibilities:
Coordinate all listings
Create and maintain new listing files using internal checklist for both sale and lease listings.
Enter, list and where necessary, coordinate all changes to Multiple Listing Services (MLS) websites. Send
listing agreement and flyer to the Colliers Grand Rapids office.
Create property flyers and listing packages.
Provide necessary research, information gathering and data
Assist in comp completion.
Remind agents to continuously furnish information on all new buildings to maintain data.
Transmit data collected from MLS as well as other company sales, leases and listings to the Grand Rapids
research team.
Coordinate closings utilizing internal closing checklist
Order surveys, title work, environmental audits, etc.
Enter critical dates in database
Ensure closing file is complete
Coordinate with accounting as to date of commission checks or any deferred commissions
following completion of closing file and data sheets.
Serve as primary contact in answering multi-line phone system
Assist in greeting clients and visitors
Provide general assistance to sales associates.
Maintain a record and inventory of keys for all listings.
Maintain office supplies
Maintain standard operating procedures in conjunction with Colliers Grand Rapids? standards.
Ensure effective filing systems
Maintain postage refills, open and distribute mail
13, Maintain sign inventory and coordinate installations.
Qualifications:
Administrative experience preferred
Experience with Microsoft Office programs
Detail orientated
Excellent communication skills
Effective analytical and problem solving skills
Able to work in an open work environment
Able to work within a collaborative team environment
Ability to multitask
Must maintain confidentiality
Effective communicator
Job Type: Full-time
Required experience:
Administrative Assistant: 1 year
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