Phoenix, Arizona
Executive Assistant Job Opening in Phoenix, Arizona - Master Electronics has an exciting career opportunity in Phoenix, AZ, for an Executive Assistant that will report to the President, Master Electronics. Headquartered in Santa Monica, CA, Master Electronics is a leading authorized distributor of electronic components dedicated to stocking breadth of part numbers. Founded in 1967, Master Electronics has been supplying top quality components for industrial, military, medical, aerospace and consumer applications. Master is franchised for over 250 suppliers and stocks over 350,000 unique parts, including world-class brands such as ebm-papst, Honeywell, ITT Cannon, Omron Electronics, Panasonic, and TE Connectivity.
This position has become available in conjunction with the company?s growth. We?re seeking a candidate who is excited about the opportunity to make a difference as the company evolves. You will maximize the time and efficiency of the President through effective administrative support. This role will also interact on a regular basis with the direct reports of the President in the execution of responsibilities. As such, this position is ideal for an individual who is motivated to provide excellent service and support in a challenging environment, but where he/she can witness the positive results of his/her efforts.
Key Responsibilities :
Provides comprehensive support services with a focus on maintaining strict confidentiality and demonstrating a high degree of discretion in all matters related to the office of the President
Screens and routes for both internal and external telephone calls, and resolves routine and complex inquiries
Provide exceptional customer service skills, over the phone and in person, with our suppliers and internal departments.
May screen and respond to e-mail inquiries resolving routine issues and inquiries
Resolves routine problems and triages complex inquiries as required
Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries, and coordinates related arrangements, gathers information, negotiates scheduling issues
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reports issues to manage
Prepares and composes correspondence, reports, presentations, etc
Becomes involved with issues of a confidential and sensitive nature
Contributes and implements new ideas to improve and produce reliable and efficient operational processes
Performs other duties as assigned
Required Knowledge, Skills, and Abilities
High school diploma or G.E.D.
5+ years of experience in an executive office role, supporting Vice President level or above
Experience in a fast-paced, time-sensitive and complex organization is essential
Strong business writing skills, including process documentation and status-related correspondence
Proficient in the use of Microsoft (MS) Office (i.e., MS Word, MS Outlook, etc.)
Must be able to handle sensitive issues with tact and maintain the confidentiality of private information
Excellent organization, communication, and follow-up skills
Able to perform multiple, simultaneous tasks
Ability to multitask in an effective, timely and professional manner, where achievement of assigned objectives is the ultimate goal
Team-oriented operating style with effective interpersonal skills that allow successful business interactions with individuals of all leadership styles, personalities, and career levels (e.g., sales, accounting, logistics, warehouses)
Ability to travel up to upon request
Preferred Knowledge, Skills, and Abilities
Bachelor?s degree in Business or related field
Prior experience working in support of corporate-level objectives and/or taking work direction from a senior-level executive
Bilingual (English/Spanish)
We offer attractive, competitive compensation and benefits including, medical, dental, life, paid time off, 401(k) and an EAP program.
Job Type: Full-time
Required experience:
executive office support: 5 years
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