Sauk Rapids, Minnesota
Accountant Job Opening in Sauk Rapids, Minnesota - Summary/Objective
The accountant position is responsible for the vendor and supplier payment processing and recording systems; time clock and payroll systems including payroll processing; reconciliation of the cash and various other accounts to the general ledger balances; general office procedures as back-up support to the office staff; and other miscellaneous tasks related to accounting.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proficiency in the utilization of the Excel spreadsheet program.
Ability to learn the proficient use of accounting and other computer programs.
Understanding of basic accounting and internal controls.
Communicate with co-workers, management, customers and others in a courteous and professional manner.
Conform with and abide by all regulations, policies, work procedures and instructions.
Make recommendations to improve the effectiveness and efficiency of accounting systems, procedures and controls when noted.
Conform with all safety rules and use all appropriate safety equipment.
Assist with the answering of phones in a courteous manner when the office staff are unavailable.
Have the ability to prepare customer invoices timely and accurately when the office staff are unavailable.
Type and Nature of Work
Process bi-weekly payroll in an accurate and timely manner.
Manage the time clock system and related time records in an accurate and timely manner.
Match vendor invoices and receiving documents in an accurate and timely manner. Secure the necessary receiving documents and/or proof of receipt and staff sign-offs, when necessary, from the individual that ordered the items/services for vendor invoices. Follow up and resolve any discrepancies.
Manage the positive pay system on the bank website and monitor the positive pay and ACH filters on the bank website daily.
Record EFT payments made to product suppliers in the payables module in an accurate and timely manner.
Prepare vendor payments in an accurate and timely manner.
Match and enter product purchase invoice information in an accurate and timely manner. Follow up and resolve any discrepancies.
Review the expense reports summary and underlying documentation in a timely manner and in accordance with departmental procedures.
Reconcile the bank account to the general ledger balance and various general ledger balances in an accurate and timely manner.
Record various general journal entries in the general ledger program in an accurate and timely manner including cash transactions paid/received electronically.
Manage petty cash including summarizing and recording transactions and replenishing as needed.
Enter employee requested changes and pay rate changes in the payroll software.
Communicate EFT receipt information to the office staff daily in a timely and accurate manner.
Obtain a W-9 form from each new vendor before preparing a payment to them.
Additional general ledger duties and projects as assigned.
Competencies
Financial Management.
Technical Capacity.
Ethical Conduct.
Thoroughness.
Communication Proficiency.
Ability to Work Independently.
Ability to be Discrete with Confidential Information.
Ability to Work Effectively as a Team Member.
Supervisory Responsibility
None.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; stand; walk; use hands; and reach with hands and arms.
The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position: Monday through Friday, 8:00 a.m. to 5 p.m with some flexibility allowed.
Travel
No travel is expected for this position.
Required Education and Experience
Bachelor's degree or equivalent experience plus two years of related experience.
2-5 years of experience preferred.
Preferred Education and Experience
CPA and/or CMA designation preferred.
Past or current experience working in a CPA firm preferred.
Additional Eligibility Qualifications
None required for this position.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Salary: $49,000.00 to $60,000.00 /year
Required education:
Bachelor's
Required experience:
Public Accounting: 2 years
Accounting: 2 years
Required license or certification:
CPA or CMA
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