Hollywood, Florida
Office Assistant Job Opening in Hollywood, Florida - Office Assistant Job Responsibilities:
Responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.
Key Responsibilities
Provide general administrative support to the culinary team to include.
Receiving and interacting with visitors;
Answering and managing incoming calls;
Maintaining paper and online invoices & records.
Recording customer orders and preparing invoices.
Calling customers and providing support when needed.
Providing other daily support to staff as needed.
Perform general office/facilities management duties to include:
Managing the inventory of product labels, office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Assist with various payroll and human resources functions to include:
Entering new employees into the payroll system;
Maintaining required and voluntary payroll deductions in the payroll system;
Review processing of bi-weekly payroll including timesheet review;
Perform accounts payable processing and other basic accounting functions to include:
Reconciling invoices and filling out payments request with proper coding;
Developing and maintaining files/labels
Developing and maintaining various reports.
Skills and Experience
4+ years of solid administrative experience in an office setting;
Prior experience with and/or working in a start-up business environment (preferred);
Excellent verbal and written communications. (in English);
Excellent organizational skills and attention to detail;
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel,)
Personal Characteristics
The successful candidate will be:
Committed to, and enthusiastic about, the mission and vision of Deliver Lean
A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;
Outgoing, straightforward, and creative;
Able to work independently and take initiative;
Results oriented;
An adaptable, flexible problem-solver;
A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.
Schedule: This position is for Wednesday thru Sunday Off Days will be Mon & Tues
Job Type: Full-time
Job Location:
Hollywood, FL
Required experience:
Prior experience with and/or working in a start-up business environment (preferred);: 1 year
Proficiency in Microsoft Office Suite (Outlook, Word, Excel,): 2 years
solid administrative experience in an office setting;: 2 years
Required languages:
Spanish
English
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