Bloomington, Illinois
Accounting Specialist Job Opening in Bloomington, Illinois - Purpose of Position:
This position assists the Fiscal Officer in all aspects of the company's financial practices, including accounts payable, accounts receivable and payroll. The Accounting Specialist assumes the responsibility for the financial practices in the absence of the Accountant.
Essential Duties:
Payroll:
Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including of details reports, e.g. overtime, leave balances, and retirement contribution reports.)
Processes new employee paperwork, entering data into payroll system on a timely basis.
Enters and maintains employee deductions (insurance premiums, levies, garnishments, etc.).
Reviews all data entry to ensure accuracy.
Generates invoices for payroll-related costs, insurances, and other required items.
Generates weekly and yearly invoicing reports and other miscellaneous reports as needed.
Assists in preparation of monthly and quarterly workers' compensation reports for carriers.
Prepares all federal and state returns.
Verifies the accuracy of all W-2 data and year-end tax returns.
Resolves miscellaneous tax issues and notices.
Knowledge of Affordable Care Act rules and regulations.
Accounts Payable:
Review all invoices for appropriate documentation and approval prior to payment.
Prioritize invoices according to cash discount potential and payment terms .
Process check requests.
Audit and process credit card bills.
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
1099 maintenance
Respond to all vendor inquiries.
Reconcile vendor statements, research and correct discrepancies.
Accounts Receivable:
Researches cash receipts, coding and posting of receipts.
Prepares daily bank deposit.
Researches and applies unallocated cash.
Oversees and coordinates parent accounts, accounts receivable write-offs and payment reversals.
Other Responsibilities:
Adheres to corporate policies and procedures
Maintains strict confidentiality of company and personnel information.
Demonstrates a strong commitment to the mission and values of the organization.
Adheres to company attendance standards.
Performs other duties as assigned.
Provides monthly financial and management reports.
Assists in month-end closing.
Qualifications:
Demonstrated knowledge of payroll and accounts payable/receivable practices and flow of transactions in an integrated and automated accounting system.
Thorough knowledge of general accounting practices, general ledger systems and procedures, financial chart of accounts and corporate procedures.
A minimum of four years of payroll and accounts payable/receivable experience is required.
A minimum of three years experience processing payroll tax returns.
Experience in Abila Fund Accounting Software a plus and excellent skills in Microsoft Office (Word, Excel, Access).
Minimum of an Associate's degree in Business, Finance or Accounting required; prefer Bachelor's degree
To apply, please submit:
Cover letter
Resume
Three written letters of recommendation
A copy of college transcripts
Job Type: Full-time
Salary: $30,000.00 to $31,700.00 /year
Required education:
Associate
Required experience:
Accounting: 3 years
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