Las Vegas, Nevada
Executive Assistant (Courageous, Considerate, & Bilingual Sp... Job Opening in Las Vegas, Nevada - Alterra Home Loans is looking for an outstanding "take charge" Executive Assistant, who is fluent in both English and Spanish.
This person must be able to strike the right balance of courage and consideration, with the ability to anticipate the needs of a C-level executive and deliver results. The EA must have the inner strength to wrangle the brilliant executive (diplomatically), keeping him on track, in the right meetings, on the right planes, in the right hotels, etc. This special person must be creative and enjoy working within an entrepreneurial environment that is mission and results driven. A good sense of humor is a must!
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The ideal candidate must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities. A primary quality of the Executive Assistant is confidentiality, as the this person will have access to sensitive information, requiring the EA to display extreme confidentiality and discretion in all matters.
We are looking for an Executive Assistant who would love to come into work each day and do the following;
Type reports, memos, letters and other documents using word relevant computer software.
Answer phone calls and direct calls to appropriate parties or take messages.
Record, type and distribute meeting minutes.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
Perform general office duties such as ordering supplies and maintaining records management database systems.
File and retrieve corporate documents, records and reports.
Open, sort and distribute incoming correspondence, including faxes and email.
Make travel arrangements for executives.
Identify and successfully complete critical aspects of project / task
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline
Assist other support staff and company personnel as requested.
Perform other duties as assigned.
Required Competencies
Problem-solving - identifies and resolves challenges in a timely manner by gathering and analyzing information skillfully. Develops alternative solutions using facts and reasoning in presenting business case for pursuing appropriate course of action.
Communication - speaks clearly and persuasively in all types of situations. Listens and seeks clarification as necessary in order to understand and fulfill business objectives. Able to read and interpret complex information and regulatory requirements. Must be able to build effective intra-corporate relationships and collaborations, and liaison with various business departments.
Business acumen - understands business implications and decisions, displaying appropriate balance between revenue growth and compliance with existing laws and regulations. Demonstrates working knowledge of regulated financial industry.
Ethics - Keeps commitments and inspires trust by others. Understands and appreciates the value of integrity in self and others. Upholds organizational values. Maintains strict confidentiality of business information and processes.
Judgment - exhibits sound and accurate judgment. Supports and explains rationale for decisions. Includes appropriate people in decision-making.
Planning and Organizing - prioritizes and plans work activities. Uses time efficiently. Sets goals and objectives.
Professionalism - approaches others in a tactful, respectful manner. Reacts well under pressure.
Adaptability - adapts quickly to changes in work priorities and manages competing demands appropriately. Modifies approach or method to best fit the situation. Ability to deal with frequent changes, delays, or unexpected events.
Initiative - undertakes self-development activities. Seeks increased responsibilities, while asking for assistance when needed.
Innovation - assist department in developing and implementing creative ideas and methods to increase overall efficiency and departmental value.
Teamwork ? work with fellow team members inside and outside the department, treating everyone with dignity and respect, always willing to help others, with exceptional customer service.
Special Note: As confidentiality and discretion are critical in this position, the Executive Assistant must execute a Non-Disclosure Agreement. In addition, due to the sensitivity of the information handled and personal nature of this business relationship.
Qualifications
The successful candidate will be extremely organized, possess the ability to multitask on a continuous basis, efficient and self-motivated.
This position requires meeting deadlines.
The successful candidate will be expected to produce professional work and approach all assignments with a sense of urgency.
Must be disciplined and focused to handle shifting priorities and seamlessly incorporate time-sensitive assignments within existing priorities.
Must have demonstrated superior word processing skills and experience, along with excellent written, oral communication and persuasion skills when corresponding with government and quasi-governmental agencies.
Able to review and analyze audit working paper, corporate records, and other financial and accounting documents
Familiar with general accounting practices
Able to review and interpret various state statutes and licensing codes
Working knowledge of Microsoft Word and Excel
Excellent communication and organizational skills
High sense of urgency and attention to detail
Ability to multi-task and work independently as well as part of a team
Maintain high level of confidentiality
Required Education and Experience
At least 3 years? experience as an executive assistant.
Outstanding MS Office skills, especially with Outlook, Word and Excel.
Great written and verbal communication skills, including good grammar and spelling.
Enjoy working in a fast paced environment, with flexibility with hours if needed.
Computer savvy and able to quickly learn new technologies.
Enjoys working in a team environment.
Effective time management and organizational skills.
Have a positive personality and a ?can do? attitude.
High school degree or GED.
Must be bilingual (Spanish)
We welcome you to check out or to learn more about our company. In addition to a resume, we recommend a cover letter that details why you want to work for us, and how you feel your skills, knowledge and abilities will help to set you up for success. We offer competitive compensation and full benefits. We offer medical, dental, vision, life, EAP, and we even offer pet insurance! We also offer 401k with company match, up to 15 days of PTO (Paid Time Off), and to show you how serious we are about our mission statement, "Building wealth through home ownership," once an individual has been employed by us for a year, we offer a gift of 2.5%, up to ten grand down for the purchase of a new home!
Our Mission
"Building Wealth Through Home Ownership"
Core Principles
These are the mantras that drive us. They?re ideas that empower our employees to make a difference in the lives of every customer or partner they meet. They are about accountability, innovation, and taking pride in everything we do, down to the tiniest of details. This is what we expect from every single person that joins us. This is how we serve our community. This is who we are.
Little Things Matter: Over the years we?ve learned that it?s the small changes that produce big results.
Find a Better Way: We never rest on our laurels. ?That?s just how we do things here? will never be our method of operation. We are committed to finding better ways to serve our customers, and support our loan officers and realtor partners.
Own It: We vow to keep ourselves accountable. When we make mistakes we don?t pass the blame. We make it right.
Alterra Home Loans is an Equal Opportunity Employer
Job Type: Full-time
Job Location:
Las Vegas, NV
Required education:
High school or equivalent
Required experience:
Working with "Type A" personalities: 3 years
Fast-paced Environment: 3 years
Scheduling Appointments: 2 years
Managing Multiple Projects & Deadlines: 2 years
Executive Assistant: 2 years
MS Office (especially MS Out look): 3 years
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