Lynnwood, Washington
Front Office Coordinator Job Opening in Lynnwood, Washington - Front Office Coordinator
Compensation: starting at $15-$16/hr
Jenderuss Forensic Accounting Services LLC is looking for a Front Office Coordinator to join our team. This position will be the lead position in our administrative department. This position will oversee one other employee directly. This position reports to our CEO and business owner and will be working closely with them to ensure the office is operating efficiently. For this position we are in need of someone who can multitask, learn how to prioritize tasks, isn?t afraid to ask questions, willing to help improve our processes, able to adapt to change, able to work in a fast paced environment (especially during tax season), able to meet deadlines, and someone who has a positive and upbeat attitude. We are looking for a go-getter that wants to learn and grow in their position. We are a very small office and truly value our employees greatly. We are hoping to find the right person for this position that will learn and grow with our company. We love to promote within so the more initiative our employees show, and the more they are willing to learn and take on, the more successful they are here at Jenderuss. This position is NOT a general admin position. It is more of a hybrid between a lead assistant and a personal assistant. As a reminder we are a small business
Duties and Responsibilities (including but not limited to) :
General admin duties: answering phones, scheduling, faxing, scanning, ect.
Assisting in formation of LLC ? filling out paperwork needed to file with IRS and State.
Assisting the business owner in research, filing forms/paperwork and adjusting her daily calendar when needed.
Oversee the admin assistant position, ensuring all tasks are completed
Delegates tasks passed down from the business owner to the admin assistant when appropriate.
Train the admin assistant in the event of turnover in that position
Takes lead during tax season to ensure the organization of information is upheld and helps ensure compliance of all regulations of sensitive document storage.
Requirements:
High school diploma or equivalent required
Proficient in Microsoft Office programs (Outlook, Word, Excel)
Strong multi-tasking abilities
Detail oriented
Faster learner
Leadership skills
Able to work in a fast paced environment
Excellent customer service
Strong communicator ? both verbal and written
Able to type with both speed and accuracy
Flexible schedule (during tax season January ? April).
Schedule:
During our tax season which runs from January 1st through April 15th the schedule for this position is: 8am to 5pm with the flexibility on Tuesday and Thursday for 10-7 shifts as well as some Saturdays 10-3.
After tax season (April 16-December 31) the schedule switches to Monday through Thursday 8-4 and Friday 8-2. Keep in mind that this is not 40 hours per week, it is only 34. If this is an issue for you please let us know when you apply as we may be willing to allow for the full 40 hours to be worked during this non tax season time.
Benefits:
Our office does not currently offer health insurance or any type of retirement package. We do offer supplemental insurance, as well as 10 paid holidays throughout the year including an entire week off at Christmas. Vacation hours are accrued starting after 90 days of employment and you will earn up to 40 hours of PTO time per year. The amount of PTO that is earned per year increases to 80 hours at the 3rd year of employment and increases again when the 6th year of employment is achieved.
To apply please email your resume to our CEO, Maggie (reply to this post to send resume). Please be mindful of the hourly rate at which this position starts, as well as the requirements when applying. We look forward to hearing from you!
**Jenderuss Forensic Accounting Services LLC is a non-smoking business.
Job Type: Full-time
Salary: $15.00 to $16.00 /hour
Job Location:
Lynnwood, WA
Required education:
High school or equivalent
Required experience:
lead assistant: 2 years
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