Denver, Colorado
Event Sales Manager Job Opening in Denver, Colorado - Job Summary:
The Events Sales Manager reports to the Director, Event Services and is responsible for all aspects of event planning for at least 40, and up to 80 annual events including event conceptualization to day-of management of staff and vendors. The Events Sales Manager plans, designs, staffs and organizes logistical and technical details for both external and internal clients at the Denver Center for the Performing Arts in a multitude of venue settings.
The Events Sales Manager also assists the Director, Event Services with the sales process as necessary through direct client contact, with goals of maximizing profits from venue rentals. Duties include responding to inquires in a timely manner, contract management, forecasting event revenue, up-selling products and services throughout the event process, and performing marketing and social media duties as assigned to meet business needs and goals.
Essential Duties and Responsibilities
Event Production
Technical and audiovisual knowledge for both small and large scale events.
Ensure presenters are briefed and prepared to provide effective presentations, including sound systems check, show flow and accurate script.
Extensive knowledge of production and audiovisual terminology as it applies to staging, sound needs, LED lighting, video, rigging, screen ratios and ADD requirements.
Ability to manage the production portion of an event ?show? by calling stage cues and ensuring all technical and production staff is directed from the same timeline and script.
Identify all aspects of event risk assessment and crisis management planning strategies. This includes, but is not limited to, security or firefighter needs.
In the event of a crisis, emergency or fire alarm, the Events Manager serves as Crisis Team Leader for any event space within the Helen Bonfils Theatre Complex and may evacuate the event space as needed.
Production/Floor Manager during events serving as a direct liaison from client to technical staff in booth.
Effectively manage issues as live events progress in real time, prioritizing event needs while providing creative solutions.
Administrative
Strong computer skills, with advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook. Experience on EMS and VectorWorks helpful.
Establish and maintain accurate client data base in Event Management Software (EMS).
Create, prioritize and maintain event calendar, event orders, distribution lists and CAD drawings to all relative departments and clients.
Contract management, invoice tracking and detailed accounting procedures for all events - both accounts payable and receivable.
Attend weekly Event Production meetings to review all event details for upcoming events and recap past week?s events.
Produce accurate event estimates, outlines and timelines that are approved by clients, including labor hours, needs, including décor, lighting, sound and video through Event Management Software (EMS).
Advanced planning and scheduling for future client planning needs and deadlines.
Managerial responsibilities include facilitating schedules, event needs, and budgeting for internal clients as they relate to the following departments: DCPA Marketing, Development, Group Sales, and Executive.
Ensure the timely delivery of event media, scripts and show flow information ? reviewing and testing all items to determine their accuracy & proper formatting in advance.
Assist to manage and train event interns, growing their knowledge of the event industry, vendor relations and logistical planning.
Sales/Marketing
Foster and build client relationships to develop business, while seeking out diverse new clients for future events.
Work closely with program managers, committees and communications staff to effectively design events to target audiences and obtain accurate events specifications.
Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service.
To create brand awareness and drive sales through social marketing and association networking.
Capture high quality digital images of events, attendees, table tops, and AV pieces to actively use in marketing and online collateral and ads.
Managerial responsibilities include facilitating schedules and event needs as they relate to the following departments: event production, maintenance, volunteers, ushers, IATSE labor, engineering, vendors and, catering representatives.
As the catering liaison and primary client contact ? excellent listening and communication skills are a must. The development of respectful, stable and trusting relationships with clients, planners and inner-departmental teams is essential.
Recruiting and hiring coat check attendants.
Confirm rental deliveries, catering, vendor load-in/ load-out and set up.
Plan for efficient event strike and cleaning in anticipation for future events.
Conscientious of DCPA operational practices & procedures to protect DCPA facilities, assets and equipment.
Ability to guide, influence and motivate event support teams.
Completion, distribution of post-event reports, photos and financial reports to the appropriate team in a timely manner.
Conduct post-event debriefing sessions that provide event analysis, budget recaps and client feedback.
Execute all necessary follow-up with sub-contractors, vendors and clients.
Position Qualifications:
A minimum of two years of experience in events or related field is required.
We seek dynamic, motivated individuals with excellent communication (written, verbal and platform) and interpersonal skills.
Professional appearance and personable demeanor are required.
An emphasis on accuracy and thoroughness with business acumen; supported by skills in critical thinking and a proactive approach to problem solving.
An ability to work a flexible schedule is needed, including nights and weekends. This position requires self-motivation, organization and strong project management skills. As the Events Manager you will be responsible for overall event operations, production logistics, event-day needs, staffing, and vendor coordination.
Physical/Cognitive Activities
Ability to spend long/extended periods of time on feet.
Ability to lift at least 50 lbs.
Quick reactor and ability to direct attendees as mapped out in emergency plan.
This position is a full-time position with benefits. If you?re interested in applying, please e-mail a cover letter, references, salary requirements and resume. No phone calls please.
The Denver Center for the Performing Arts is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from minorities and women. This position will remain open until a diverse pool of candidates is identified.
Job Type: Full-time
Required experience:
Event Management: 2 years
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