Chicago, Illinois
Executive Assistant to the President Job Opening in Chicago, Illinois - Who we are??
Alpha Kappa Alpha Sorority, Incorporated (AKA) is an international service organization that was founded in 1908 on the campus of Howard University in Washington DC. AKA is the oldest, Greek-lettered organization established by African-American, college-trained women. The sorority?s mission and purpose is to cultivate and encourage high scholastic standards, and to study and help alleviate problems concerning girls and women. AKA?s history includes a legacy of service and focuses on health, education, family, leadership, economics, humanities, business and the global community. Membership is comprised of more than 295,000 women in a wide spectrum of professions, including engineering, economics, computer science, business, accounting, law, healthcare and education. Members also serve on regional, national boards and committees throughout the globe.
Corporate office operations were established over 67 years ago and staff members on average have worked for the organization for 10 or more years. In 2017, membership is at its? highest in the organization?s history and we have had record attendance at all regional and international conferences. The culture is one of teamwork, commitment, and value. We are a team of committed professionals who adhere to the mission of Alpha Kappa Alpha Sorority, Incorporated.
Who we seek??..
We are seeking a highly proficient executive assistant to provide executive secretarial and administrative support to the International President of Alpha Kappa Alpha, Incorporated. One of the essential functions of the role will be to coordinate and manage the travel schedule, in-office appointments, and other business of the International President.
Some of the other general responsibilities include:
Performing clerical work of the International President and office operations to ensure timely submission of reports, letters, and other materials originating in the office.
Coordinating activities related to Board of Directors and other meetings.
Preparing materials to be disseminated at Committee or Directorate Meetings.
Assisting the International President with activities related to conference planning.
Performing secretarial duties of a confidential nature for Alpha Kappa Alpha Sorority Incorporated when requested and approved by the International President; particularly managing regional investigation and suspension files including tracking spreadsheets in partnership with the director of membership.
Supporting executive level staff as needed.
Performing other job related duties and travel as assigned.
Requirements:
High school graduate and minimum of two years of college successfully completed. Four years of directly-related job experience may be substituted for the two years of successfully completed college work. Bachelor?s degree preferred.
3 ? 5 years of job-related experience.
High degree of poise, tact, judgement and superior interpersonal skills; ability to carry out duties with minimal supervision.
Ability to deal with matters.
Ability to work a flexible schedule.
Ability to operate office machines and equipment including computer, calculator, copiers, scanners, printers, and fax machines.
Strong working knowledge of Microsoft software (Outlook, Word, Power Point) and other database applications.
Strong organizational, verbal and written skills.
Strong customer service focus.
In this role, you will report to the International President of Alpha Kappa Alpha Sorority, Inc., who is looking for an individual that can function autonomously. This individual will have a Monday ? Friday work shift of 8:00 a.m. to 4:30 p.m. but needs to be flexible enough to assist the International President with her travel schedule early in the morning and/or late at night on an as needed basis. The selected individual will need to be very organized in order to maintain the calendar and schedule of the International President who travels extensively. The workload varies and at times can be quite heavy so the person who takes on the role will need to be able to multi-task and meet deadlines accordingly.
What we offer???
Our office is located in the Hyde Park community on the shore of Lake Michigan just seven miles (11 km) south of the Chicago loop. The neighborhood is compact and walkable yet remarkably diverse in its people, architecture, restaurants, and cultural amenities. As for your commute, Metra is practically outside our door if you prefer not to drive. Alpha Kappa Alpha Sorority, Incorporated also offers a generous benefits package which includes paid time off, medical, dental, vision, disability, paid holidays, company paid life insurance, 401K with match, and a pension plan (after 1 year of service). The organization values professional development and offers tuition reimbursement as a means for staff to grow their knowledge and skills.
How you apply??.
If you are intrigued by this position and want to know how you can get the opportunity to be a part of our team, please send your resume, 3 references, and a brief cover letter to email address in contact section. Please include ?Executive Assistant to International President? in the subject line of your email. Please no phone calls, drop-ins, or agencies.
If we are intrigued by your knowledge, skills, and abilities we will contact you to conduct a phone screen and provide you with additional information regarding the next steps of our recruitment process.
Relocation will not be provided.
Equal Opportunity Employer.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
job-related: 3 years
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