Melbourne, Florida
Executive Assistant Job Opening in Melbourne, Florida - Duties of the Executive Assistant include, but are not limited to:
Administrative Tasks
Calendar Management, Presentations and Proposals
Work on draft and final proposals including PowerPoint presentations
Assist with various communication methods including letters, emails, Webinars, etc?
Review and Respond to Correspondence
Coordinate Client Christmas gifts, cards, and corporate donations during the Holiday Season
Operations/Office space administration
Assist in the maintenance and upkeep of common areas
Maintain supply cabinet, order supplies for office use; copy and binding
Event Planning
Organize and setup in house and off site meetings
Meeting Room Setups; Catering orders
Develop and implement All Staff Team Building Challenges to improve employee morale
Expense and Travel Management
Act as Administrator for Concur Expense and Travel Platform Solutions
Set up and Train new employees on Concur
Coordinate and book travel (flights, hotels, rental cars) for all Edge employees
Coordinate expense approvals in conjunction with Accounting Department
T&E Compliance - audit receipts, check compliance w/policies
Financial Analysis
Run and distribute monthly KPI reports for president
Create annual departmental budgets and ongoing tracking comparing actual costs to established budgets
Cost Analysis identifying client retention, prospecting, trade show, marketing and sales meeting expenses
Cost of Acquisition report
Technical Competencies:
Advanced level in Microsoft Office Suite; Advanced formatting skills
Knowledge of office procedures, practices and equipment
Ability to form and maintain working relationships as well as work independently
Ability to follow oral and written instructions
Ability to multi-task with organization and time management skills
Strong writing skills
Maintain strict confidentiality within and outside the organization
High School Diploma required
College or secondary education a plus
Financial background a plus
Experience with CRM software a plus
Minimum of 3 years of office administration and/or executive assistant experience preferred
Agreement to sign Non-Disclosure and Non-Compete Agreement is required
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Executive Assistant: 3 years
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